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4 Tips for Animation Video Project Management

ben marvazi 2020

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Animation video is a great way to boost your brand, but it's also a huge investment that involves careful project management. Creating an animation video can take months and cost thousands of dollars. And that's why it is so important that you manage the process in such a way that it ensures that you get only the best results (and make the best profits!). 

So, animators, here are 4 crucial tips for your animation video project management that will help make your process so much smoother!

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Things To Avoid For Your Production Schedule

sloth character crossing off a calendar

GIF by The Creamlovers via GIPHY

If you're in charge of an animation video project, it is important to establish and stick to a production schedule. This may seem obvious, but many individuals and companies fail to do this because they don't know how important it is for their projects.

Don't let your schedule slip! The last thing anyone wants is for their video project manager to keep extending deadlines because they can never get their work done on time - it will only cause more stress among everyone involved. 

Don't change anything about how long each task takes without first consulting all parties involved; otherwise, there could potentially be some pretty bad consequences down the road when deadlines aren't met due solely to poor planning ahead of time.

Don't rush through tasks either - for good video project management, you need quality over quantity here...we're talking about professional careers here which means every single detail matters greatly!

Don't procrastinate - you should be working on something every single day. This is especially true if you have a project that's due tomorrow and there are still things left undone for it, so get started as soon as possible!

Don't be afraid to ask for help if you need it. You may have plenty of experience working on projects similar to this one, but that doesn’t mean you can handle it all by yourself. If there are parts of your project that aren’t clear, ask someone who has done this before what they would do in your situation.

Use Tools For Video Project Management

Blog on 6 Project Management Tools for Your Animation Projects!

Read our blog on 6 Project Management Tools for Your Animation Projects!

Use a project management tool. A good project management tool will help you keep track of all the steps involved in creating your animation video, including tasks and budgets.

It is also a great idea to use a video production scheduling tool. A video production scheduling tool is similar to a project management tool but it offers additional features such as task delegation, resource allocation, and time-tracking capabilities - all of which are essential when managing multiple team members who are working on different aspects of one project at the same time.

There are also video collaboration tools that you can use to improve your video project management skills. If your team is spread out across different locations or countries then using an online collaboration platform like Slack or Google Hangouts can make communicating with them much easier by allowing everyone from anywhere access through their computers or mobile devices at any given moment during work hours without having them tied down by geographical location constraints.

Communicating With Freelancers Or Agencies For Your Video Projects

Blog on Animation Communication - Communicating Your Value & Ideas!

Read our blog on Animation Communication - Communicating Your Value & Ideas!

Talk to your freelancer or agency about how you want the project managed. This should be a detailed conversation that covers many important points of video project management.

Firstly, your budget and timeline. What is the total cost of the video, and what is included in that price? How long do they expect it will take to complete? Can they provide an estimate for each piece of work on a task list so that you can see how long things will take overall?

Secondly would be the content and style of the video. What kind of content do you need for your animation - text-based or not? Will there be characters or just voiceover narration by someone off-camera who doesn't appear in any shots themselves? 

How will you work together as a team? Will you have access to the voiceover artist or animator during the project? How often do they need to check in with you for feedback, and how much time should be allocated for this in the overall project timeline?

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Establish A Budget and Timeline

Mr. Crabs standing in a pile of money picking up a handful in each hand and looking at it

GIF by SpongeBob SquarePants via GIPHY

You need to establish a budget and timeline when implementing good video project management strategies. Before you begin, it's essential to know what your animation video project will cost. The best way to do this is through a cost-benefit analysis. You can use the following questions as a guide:

  • What are the benefits of this video? How will it help your business grow?
  • How much money will it save or make over time?
  • Will it improve customer service or satisfaction ratings for your company?

Once you have answers to these questions, create an initial budget based on those projected profits and savings (or losses). Then compare that figure with what similar projects have cost in the past - and adjust accordingly if necessary! 

It Is Crucial To Have Effective Video Project Management

South Park character flipping through a video project management schedule

GIF by HBO Max via GIPHY

The key to successful animation video project management is planning. You have to plan every step of the way, from ideation to final delivery. If you don't have a proper plan in place, things will get messy quickly and the end result will not be as good as it could be because there were no clear instructions for everyone involved in making the video.

Keep in mind that having these ‘rules’ in place for your video management will help keep stress levels down, and ensure professionalism amongst freelancers (or even teammates) and most importantly, your clients! 

For more information about video project management, as well as answers to any other questions you might have about working as a freelance animator, be sure to follow our blogs, check out our free masterclass, and our Animation Business Accelerator Program, download a copy of our free marketing handbook, and check out our blog on “How to Start an Animation Studio”!

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